From scanning, indexing, archival and retrieval, to workflow, approval and document versioning, DiVA™ has the controls you need to launch and sustain your document management process.
Paper is solid, concrete, something you can hold. An item you can file, and search for. In other words, paper feels real – and safe. But what else does paper bring? Paper is a physical object, yes, but that also means that paper takes up space, lots of space. There are companies that just store paper for other companies because it takes up so much space. How much paper do you have lying around your office? How hard is it to retrieve your documents because they have been stored off-site, or simply because there are so many to sift through? This is where DiVA comes in; the solution for going paperless.
DiVA is document imaging software that makes storing and retrieving “paper data” easy. With DiVA, you no longer have boxes of archived paper, or pay to have it stored off-site. Just scan your document and DiVA stores it for you. Store it on your computer, save it to a server on-site or off, making it more secure than having boxes of paper. And think of the speed. No more paper searches or waiting for off-site document requests to arrive. You simply log on to DiVA, perform a quick search and your document displays, from there you can edit, print, read – whatever you wish. With DiVA, you are getting a faster, easier, less expensive, more secure, and reliable way to store your paper documents, while also making them accessible from anywhere.
What is your current method of storing and retrieving your paper documents? Are they stored all around your office, making it seem cluttered and taking up much needed space? Are there storage containers outside your building that house your paper? Do you ship your documents off to a third-party that stores them for you, or do you have another building that is used for storing your documents? Do you employ additional staff to manage your paper – and how many? If you said “yes” to any of these questions then you must know how expensive it is to store your paperwork. Not only do you have to pay the initial setup up for the storage, but you are continually paying for the staff, the rental space and the service. But there is a better way…
With DiVA, there is no recurring fee to store your documents, or to ship them to you when you request them. There is no wasted space around the office, as everything is digital. The cost to you is just the cost for the DiVA software and initial configuration. Once you have this, you are on cruise-control. Your documents are safe; your documents are secure; and your documents are accessible instantly, from anywhere, at the touch of a button… without the costs that you are currently used to.
At DiVA Soluitions we understand the investment required to switch to new software. So we have worked hard to make DiVA as smart and affordable as possible. We achieve that in a number of ways:
Everything seems to be complicated these days. Whether it is operating your cell phone, storing documents, or simply having your employees follow your instructions, nothing seems to be easy.
Has your company developed a method of storing scanned documents that relies on administrator intervention and user interpretation? Is it difficult to maintain accuracy and consistency, especially as more staff begin to use the system or when there is employee turnover?
Return to Simplicity! DiVA is a full-featured, yet user-friendly document imaging system that completely isolates the user from having to learn network folder locations, storage hierarchies, and file naming conventions. With a 10-minute learning curve, DiVA will have you scanning, indexing and retrieving documents in short order. DiVA automates the entire process – which prevents the most common cause of misplaced documents – user error.
DiVA makes it SIMPLE!
